Procurement Analyst
Work Location: Your choice: either 901 N. Cameron St. Harrisburg, PA - OR - 415 N. Zarfoss Dr. York, PA
Weekly Paychecks
Salary Range: $50,000 - $55,000
Excellent Full Benefits Package (Health, Dental, Vision, Simplified Employee Pension, Paid Holidays, Paid time off, Company provided life and disability)
Job Summary (Role in organization):
The position is critical in assisting the Susquehanna Regional Transportation Authority in meeting our mission of mobility. The impact of public transportation runs much deeper than a trip from point A to point B. We are the means for which people have access to experiences that alter their lives in meaningful ways. Our culture of innovation and stewardship champions that mission. This position is responsible and held accountable for the execution and documentation of the Authority's procurement functions and works with the Chief Financial Officer and Grants and Procurement Manager in auditing, financial analysis, and financial reporting activities.
Key/Reporting Relationship:
This position reports to the Grants and Procurement Manager. This position receives general supervision and works within established guidelines.
Essential Duties and Responsibilities:
Executes the Authorities' daily procurement activities including, but not limited to, insuring the use and maintenance of standard procurement documents such as Requests for Proposals (RFPs), contracts, and purchase orders. Performing cost/product/price comparisons and estimates, formulating and using procurement procedures for micro purchases, small purchases, formal sealed bids, invitations to bid, competitive negotiations, RFPs and sole source contracts. Placing official notices and ads for formal procurements, maintaining bidder lists, assisting at bid openings, maintaining meticulous, compliant contract files and using required FTA checklists.
Maintains procurement methods/ bid standards and prepares procurement documents to publicly solicit bids, contracts for the purchase and/or lease of materials and services. Assists with the preparation of solicitation documents and offers. Tracks purchasing activity and measurements. Assures all invoices are audited for compliance with contract terms and performs contract closeout. Responsible for the creation and maintenance of appropriate and accurate recordkeeping. Ensures proper project budgeting, conducts independent cost estimates and cost or price analysis.
Administratively supports The Authorities' efforts in conjunction with Grants Management related to long-term capital planning and budgeting in alignment with The Authorities' strategic plans. Including the development of funding plans, annual capital program elements, specific capital projects and required Transit Improvement Plans for submission to the Boards, regional planning commissions and federal and state agencies.
Works with the Chief Financial Officer and Grants and Procurement Manager in the evaluation, improvement and maintenance of procurement functions and associated information systems.
Works with The Authorities' management throughout the organizations to provide accurate, timely and usable procurement reporting for informed management decision-making.
Responsible for the execution of policies, procedures and controls to ensure efficient and effective financial and procurement activities, operations and projects.
Coordinates with the Finance Staff on executing procurement related accounting activities and on all procurement related audits performed by The Authorities' independent accounting firm or by external federal and/or state entities.
Responsible for keeping Authority up to date with a thorough understanding of changing Federal, State and Local regulations. Helps communicate with appropriate staff on current federal, state and local statutory, regulatory and contractual requirements related to procurement; maintains a thorough understanding of and ability to use the current government grant related systems. Ensures compliance with Federal Transit Administration (including, but not limited to: Circular 4220.1F and 2 CFR Part 200), Pennsylvania Department of Transportation, the Pennsylvania Municipal Authority ACT of 1945 and any other grant requirements.
Prepares and reviews procurement related systems reports for accuracy and completeness while assuring the existence and proper organization of all detailed supporting documents and records required to maintain full compliance with all relevant regulations.
Prepares month-end and year-end procurement reporting under the direction of the Grants and Procurement Manager.
Maintains financial databases and computer software systems used in procurement operations.
Preserves historical reference by establishing and maintaining a record-keeping system, documenting procedures and decisions, maintaining required documentation, and ensuring delivery of documents as necessary. Compiles and maintains a procedure system and organized office to ensure continuity of position.
Essential knowledge, skills, abilities and experience:
- A Bachelor's Degree with commensurate experience or the equivalent.
- Procurement experience in a governmental, grant funded and federal regulated environment and/or Transit procurement experience is a plus.
- Experience with Federal Procurements, Department of Transportation (DOT), Federal Transportation Authority (FTA), state, and local regulatory guidance relative to public transit is a plus.
- Candidate must possess a strong working knowledge of procurement, invoice processing and payment functions in an electronic environment.
- Commitment to accuracy, strong organizational skills, and attention to detail
- Experience with word processing, spreadsheets, internet software and/or database software.
- Experience with SAGE and or ERP software is a plus.
- Ability to travel for organizational needs.
Certificates and Licenses Required:
- Must possess valid motor vehicle operator's license that is not under suspension or revocation, and possess current automobile insurance coverage.
The Authority is an Equal Opportunity Employer.
